The old way
Enquiries answered whenever you surface
The Otomatic way
Enquiries acknowledged and booked automatically
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For coaches, mental coaches, therapists and counsellors. We build systems that answer enquiries, book and remind, prompt rebooking, and keep clients on track between sessions, so the admin stops taking the hours that should go to the work.
Free 30 minutes. Written roadmap within 24 hours.
Sub-sectors we serve
Key challenges you face
Someone reaches out ready to book, and by the time you reply between sessions they have found someone else.
A missed reminder means an empty slot you could have filled and income you do not get back.
Chasing clients to book their next session pulls you back into admin after every appointment.
Welcome information, scheduling details and paperwork get sent, chased and typed up by hand outside client hours.
Momentum fades between appointments with no check-in, and progress stalls before you next meet.
Session packages, invoices and reminders live across notes and inboxes instead of one place.
The old way
Enquiries answered whenever you surface
The Otomatic way
Enquiries acknowledged and booked automatically
The old way
Reminders forgotten, slots left empty
The Otomatic way
Reminders and confirmations sent every time
The old way
You chase clients to rebook
The Otomatic way
Rebooking prompts sent after every session
The old way
Onboarding typed up by hand after hours
The Otomatic way
Onboarding captured digitally, once
The old way
Silence between appointments
The Otomatic way
Check-ins and nudges keep clients on track
The old way
Packages and payments tracked by memory
The Otomatic way
Packages, invoices and reminders handled automatically
| The old way | The Otomatic way | |
|---|---|---|
Enquiries answered whenever you surface | Enquiries acknowledged and booked automatically | |
Reminders forgotten, slots left empty | Reminders and confirmations sent every time | |
You chase clients to rebook | Rebooking prompts sent after every session | |
Onboarding typed up by hand after hours | Onboarding captured digitally, once | |
Silence between appointments | Check-ins and nudges keep clients on track | |
Packages and payments tracked by memory | Packages, invoices and reminders handled automatically |
Enquiry response and session booking
Reminders and confirmations
Rebooking prompts
Client onboarding
Between-session check-ins and accountability nudges
Session follow-ups and resources
Review and referral requests
Package and payment admin
Enquiry response, session booking, reminders, rebooking and follow-ups connected to your booking tools.
See the serviceAn AI front desk that answers enquiries and books sessions under your rules, day or night.
See the serviceYour booking tool, calendar and client records connected, so sessions, payments and follow-ups sit in one place.
See the serviceWe connect to the booking and scheduling tools you already use, including Calendly, Acuity and Practice Better, and take the manual steps out. The client relationship stays yours. The admin around it runs on its own.
~4 weeks
A coaching practice built from scratch: website, enquiry automation and a Notion client portal for check-ins and progress, freeing capacity for 2 to 3 new clients a month.
ARCoach, business coaching
Free 30 minutes. Written roadmap within 24 hours.
