The old way
Candidates updated when someone gets to it
The Otomatic way
Candidates acknowledged and updated automatically at each stage
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Recruitment
Stop losing placements to slow follow-up.
For recruitment agencies. We connect the CRM, inbox, calendar and job boards, then remove the manual work in candidate and client communication, screening support, scheduling, follow-ups and consultant handovers.
Free 30 minutes. Written roadmap within 24 hours.
The desk runs on memory, and memory has a busy week.
Candidates go quiet on you
Applicants hear nothing after applying because updating fifty people by hand is a job nobody has time for.
The CRM stops being true
Records go stale, statuses lag behind reality, and reporting on the pipeline means asking people what is actually happening.
Screening starts from scratch
Every CV gets read from the beginning, including the ones that were never going to fit the brief.
Scheduling is phone tag
Arranging one interview takes a day of messages between candidate, client and consultant.
Clients chase for updates
Client updates wait until someone writes them, so the client asks first and the agency looks slower than it is.
Handovers drop things
Work moving between consultants loses context, and the candidate notices.
The difference
Old way versus the Otomatic way.
The old way
CRM updated as a separate job, or not
The Otomatic way
Records created and updated as the work happens
The old way
Every CV read from the beginning
The Otomatic way
Screening support surfaces the fit against the brief first
The old way
Interviews arranged over a day of messages
The Otomatic way
Scheduling handled against real availability
The old way
Clients chase you for a status
The Otomatic way
Client updates sent on schedule, in your agency's voice
The old way
Handovers depend on a message and memory
The Otomatic way
Work routed with the context attached
What we build
Built around how a desk actually runs.
Candidate communication and status updates
Client updates and reporting
CRM hygiene and data quality
Screening support against the brief
Interview scheduling and reminders
Document and compliance collection
Consultant handovers
The first three automations we look for.
- 01
Candidates acknowledged and kept informed at every stage, without a consultant writing each message.
- 02
CRM records created and updated as work happens, so pipeline reporting stops being a question you have to ask.
- 03
Client updates drafted and sent on schedule, so nobody chases you for a status.
The services behind this work.
We build around the systems already in the business.
We connect to the CRM, inbox, calendar, job boards and document tools your desk already runs, and build on Make.com with Claude or GPT where drafting is needed. A consultant stays the decision-maker on every candidate.
- Make.com
- Claude
- OpenAI
- Gmail
- Google Sheets
- Microsoft 365
- HubSpot
- Zoho
- GoHighLevel
- Notion
- Xero
- Tally
- Brevo
Proof
The same method, already running.
Every build starts with the same audit, the same written roadmap and the same 30 days of monitoring after handover. Here it is in production.
See the work
Before you book the audit.
Ask us directlyStart here
See what your desk could stop doing by hand.
Free 30 minutes. Written roadmap within 24 hours.