The old way
Candidates updated when someone gets to it
The Otomatic way
Candidates acknowledged and updated automatically at each stage
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For recruitment agencies. We connect the CRM, inbox, calendar and job boards, then remove the manual work in candidate and client communication, screening support, scheduling, follow-ups and consultant handovers.
Free 30 minutes. Written roadmap within 24 hours.
Sub-sectors we serve
Key challenges you face
Applicants hear nothing after applying because updating fifty people by hand is a job nobody has time for.
Records go stale, statuses lag behind reality, and reporting on the pipeline means asking people what is actually happening.
Every CV gets read from the beginning, including the ones that were never going to fit the brief.
Arranging one interview takes a day of messages between candidate, client and consultant.
Client updates wait until someone writes them, so the client asks first and the agency looks slower than it is.
Work moving between consultants loses context, and the candidate notices.
The old way
Candidates updated when someone gets to it
The Otomatic way
Candidates acknowledged and updated automatically at each stage
The old way
CRM updated as a separate job, or not
The Otomatic way
Records created and updated as the work happens
The old way
Every CV read from the beginning
The Otomatic way
Screening support surfaces the fit against the brief first
The old way
Interviews arranged over a day of messages
The Otomatic way
Scheduling handled against real availability
The old way
Clients chase you for a status
The Otomatic way
Client updates sent on schedule, in your agency's voice
The old way
Handovers depend on a message and memory
The Otomatic way
Work routed with the context attached
| The old way | The Otomatic way | |
|---|---|---|
Candidates updated when someone gets to it | Candidates acknowledged and updated automatically at each stage | |
CRM updated as a separate job, or not | Records created and updated as the work happens | |
Every CV read from the beginning | Screening support surfaces the fit against the brief first | |
Interviews arranged over a day of messages | Scheduling handled against real availability | |
Clients chase you for a status | Client updates sent on schedule, in your agency's voice | |
Handovers depend on a message and memory | Work routed with the context attached |
Candidate communication and status updates
Client updates and reporting
CRM hygiene and data quality
Screening support against the brief
Interview scheduling and reminders
Document and compliance collection
Consultant handovers
Candidates acknowledged and kept informed at every stage, without a consultant writing each message.
CRM records created and updated as work happens, so pipeline reporting stops being a question you have to ask.
Client updates drafted and sent on schedule, so nobody chases you for a status.
Your CRM, inbox, calendar and job boards connected, with reporting and a knowledge base over your own process and past placements.
See the serviceCandidate and client communication, document collection, interview scheduling and CRM hygiene running without a consultant driving each step.
See the servicePractical sessions so consultants use AI on real screening, writing and research work, with rules on candidate data.
See the serviceWe connect to the CRM, inbox, calendar, job boards and document tools your desk already runs, and build on Make.com with Claude or GPT where drafting is needed. A consultant stays the decision-maker on every candidate.
We publish client-confirmed results only, so there is no invented recruitment number here. A named case in this sector will sit here as soon as one lands. In the meantime the Systems Audit shows you exactly what we would build, against your own workflow.
“Before we worked together, I had zero experience with tech... After our consultations, you built absolutely everything from scratch, exactly the way I wanted.”
Adrian Radej
Founder, ARCoach
“AI training was practical and specific to our workflows. Every person left using the tools with more confidence and fewer risks.”
Karina G.
Director, Extraordinary Mindset
“Saving time on roster management and eliminating 4 to 5 admin hours every week has made a real difference to how we operate. The systems just work.”
Axel N.
Operations Manager, Stuntworxelite
“We had zero online presence and no way of capturing leads. Now people find me, message me out of nowhere, and I can focus on the people who need me instead of the tech.”
Dorota M.
Owner, Butterfly Care & Support
Free 30 minutes. Written roadmap within 24 hours.
