The old way
Portal enquiries answered a day later
The Otomatic way
Enquiries acknowledged and triaged in minutes
Loading
Property
Answer every portal lead.
For estate agents, letting agents and property management firms. We connect the CRM, portals and property management system, then remove the manual work in enquiry response, viewing bookings, qualification, tenancy documents, maintenance routing and landlord communication.
Free 30 minutes. Written roadmap within 24 hours.
The enquiry you answer tomorrow is already gone.
Portal leads go cold
Enquiries from Rightmove, Daft, Zoopla or your own site sit for hours before anyone calls back.
Viewings run on phone tag
Booking, qualifying and confirming a viewing eats the diary before anyone reaches the property.
Leads arrive unqualified
The team chases every enquiry before budget, timing and fit are clear.
Tenancy paperwork mounts
Lettings documents and compliance admin grow heavier every time the rules change.
Maintenance gets stuck
Requests sit between tenant, landlord, contractor and inbox while everyone chases an update.
Landlords ask first
Routine landlord updates wait until someone writes them, so the landlord chases.
The difference
Old way versus the Otomatic way.
The old way
Viewings arranged over endless messages
The Otomatic way
Viewings booked against real availability
The old way
Team chases every lead, qualified or not
The Otomatic way
Enquiries qualified before anyone picks up the phone
The old way
Tenancy documents assembled manually
The Otomatic way
Documents generated from your own data
The old way
Maintenance requests sit in an inbox
The Otomatic way
Maintenance routed to the right contractor with the context attached
The old way
Landlords chase you for an update
The Otomatic way
Landlord updates sent on schedule, in your agency's voice
What we build
Built around a busy agency.
Portal enquiry response and triage
Viewing booking and confirmation
Lead qualification
Tenancy documents and lettings admin
Maintenance routing
Renewals and rental management
Landlord and tenant communication
Valuation follow-up
The services behind this work.
We build around the systems already in the business.
We connect to your CRM, the portals you list on, and your property management system, and build on Make.com. The team keeps working the way it does now, with the manual steps between the tools removed.
- Make.com
- Claude
- OpenAI
- Gmail
- Google Sheets
- Microsoft 365
- HubSpot
- Zoho
- GoHighLevel
- Notion
- Xero
- Tally
- Brevo
Proof
The same method, already running.
Every build starts with the same audit, the same written roadmap and the same 30 days of monitoring after handover. Here it is in production.
See the work
Before you book the audit.
Ask us directlyRead how this is built before you buy it.
How a voice agent works in a professional service business
What an AI receptionist does on a real call, what it hands to a person, and the 4 conditions that decide whether one fits your business.
What is an AI agency, and what does one in Dublin actually do?
The same label covers three different businesses. What an AI agency builds, how it differs from a freelancer, and what Dublin changes.
Start here
Stop losing enquiries to a slow reply.
Free 30 minutes. Written roadmap within 24 hours.